At D3R we are committed to protecting and respecting your
privacy. We work hard to keep your information safe and secure. We
follow strict procedures on how personal information is stored and
used and we also limit who sees it to help stop any unauthorised
person getting hold of it.
sets out the basis on which we will process any personal
information collected through our activities as a "Data Controller"
- most commonly when dealing with enquiries or information that is
gathered or sent through to us via our website.
practices regarding your personal information and how we will treat
Two quick things we hope you will find useful:
- We will not spam you.
- We will not sell, distribute or otherwise make your personal
Please note that our responsibilities and activities as a
"Data processor" on behalf of our customers are covered under our
standard terms and conditions and therefore are not specifically
2. Identity and Contact Details
We have a legal duty to protect personal information that we
collect under the Data Protection Act 1998, (the "DPA") and the
General Data Protection Regulation (EU) 2016/679, (the "GDPR").
For the purposes of the DPA and GDPR, we are the 'Data
controller' and are located at D3R Ltd., Friars House, 52 East St.,
Chichester. PO19 1JG.
Any questions, concerns, comments, requests or complaints
personal information should be addressed to
3. Personal Information We Collect from You
We may collect and use various types of personal information
about visitors to our Website.
Details of this information are set out below:
- When you make an enquiry of us we will collect your name,
contact information and details about the service you are
interested in so that we can provide you with information that is
of interest to you.
- We will collect and use certain technical information about
your visit when you view our Website (covered in our Cookie
- If you submit your CV to us, we will use the information
provided only to assess whether you may be a suitable candidate for
any posts we are seeking to fill at the time. If there are no
suitable vacancies when you submit your CV, we will inform you and
will delete your CV details within 6 months.
- If you are selected for interview, but are unsuccessful, we may
wish to retain your CV for a period of 3 years in the event, for
example, that you wish to re-apply when you have increased your
experience or skills or we have a new vacancy that we think may
interest you. We will only do this with your consent, which you
will be asked to give at the interview. You may withdraw this
consent at any time by writing to us at
- We may collect certain other information that you give us, for
example, if you report a problem with our website to us.
4. How We Use Personal Information
We use your information to provide services or updates you have
asked for, to process employment applications, to enter into
contracts with you (if applicable) and to provide you with a good
experience on our website.
We collect and use personal information about our website
visitors for the following purposes:
- Responding to any enquiries or requests that come through via
our website, corresponding with you and recording any
- Providing the products, services and information that you ask
us for and carrying out our obligations under any contracts that we
enter into with you.
- We do not share website visitors' personal information with any
third parties for marketing purposes.
- Cookies are also used on this website - see section 9 and our
separate cookies policy for additional information in this
Sensitive Personal Information
We do not knowingly collect sensitive personal information.
5. Where We Transfer and Store Personal
Our website is hosted in the UK in a secure data centre provided
by Coreix Limited. CoreIX are fully compliant with ISO27001,
ISO14001 and ISO9001 and are also fully PCI compliant. They are
also a registered Crown Commercial Services supplier to the UK
government public sector services. We manage and monitor the web
server software using our standard toolset as a GDPR ready and PCI
compliant service provider.
Depending on the nature of your enquiry or visit, we may choose
to store your data using software provided by a small number of
trusted third party software companies as follows:
Atlassian - https://www.atlassian.com
Google - https://policies.google.com/privacy?hl=en&gl=uk
Prosperworks - https://www.prosperworks.com/privacy
All of the above providers are headquartered in the USA and may
store data both in EU and/or US data centres. All have signed up to
Privacy Shield or have an alternative GDPR compliant Model Clause
arrangement in place.
6. Bases for Processing Your Data
We collect and use website visitors' personal information on
several bases. Your rights as a data subject are balanced against
D3R's legitimate interests in promoting its services and carrying
out any contractual obligations we enter into with you. The bases
for processing your data are:
Your consent - you as a customer, potential customer or
potential employee (data subject) have consented to the processing
of your personal data. This consent will have been provided via a
choice of communication preferences at the outset of your
relationship with D3R, through our website or through contracting
us to provide our services. You can of course change or opt out of
these preference choices at any time should you wish to do so. This
can be done via email at firstname.lastname@example.org.
Our legitimate Interests - D3R may also process your
personal data to provide you with information about our products,
services and any aspects of our service or offers that you may be
interested in. This does not affect your rights in any way and you
are free to withdraw your consent to us at any time by sending an
email request to email@example.com.
Our contract with you - if you have made an enquiry
about our services, then the processing of the personal data,
provided when you enquired through our website, is necessary for
the performance of our contract with you.
Our legal obligation - in certain circumstances when
D3R have been requested and to comply with a legal obligation to
the relevant UK authorities, then we will process data to fulfil
this obligation. For example, this could be with the Police or
other governmental or judicial authorities as requested.
7. Retention of Personal Information
We will keep your personal information for limited and
appropriate periods of time only.
If you are a potential employee, we will retain any information
you may provide only for as long as is necessary for our
recruitment process, unless otherwise agreed by you.
If you are a potential client of our business, we will retain
any information you may provide through the website only for as
long as is necessary to fulfil our contractual commitments to you,
unless otherwise agreed by you.
8. Your Rights Regarding your Personal
You have certain rights in respect of the personal information
that we hold about you. Details of these rights are set out below.
To exercise any of these rights, please contact us by emailing
We will process all personal data in line with your rights, in
each case to the extent required by and in accordance with
applicable law only (including in accordance with any applicable
time limits and any requirements regarding fees and charges). We
will respect your personal information rights in respect of:
Access. At your request we will confirm to you whether
or not we are processing and using personal information about you.
If we are we will provide you with a record, and a copy, of such
personal information and/or other details to which you are
Rectification. We will correct any inaccurate personal
data and complete any incomplete personal data (including by
providing a supplementary statement) that we hold about you.
Prevention of processing likely to cause damage or
distress. We will respect your rights under the DPA and GDPR
to require us to cease or not to begin processing your personal
information for a specific purpose, or in a specific way, that is
likely to cause you or any third parties unwarranted damage or
Erasure. We will erase your personal information at
your request without undue delay.
Restriction. We will restrict the processing of your
personal information in certain circumstances, if you ask us to do
Data portability. We will provide you or third parties
on your behalf and at your request with a copy of any personal
information that we hold about you which you have provided to us,
in a structured, commonly used and machine readable format.
Objection (including objection to direct marketing). We
will respect your general rights to object to the processing of
your personal information in certain circumstances, including for
direct marketing purposes. We will inform you (before collecting
your information) if we intend to use your information for such
purposes or if we intend to disclose your information to any third
party for such purposes.
Our website, like many others, uses small files called cookies
to help us customise and improve your experience of it.
What are 'cookies'?
'Cookies' are small text files that are stored by the web
browser software (for example, Internet Explorer, Chrome or Safari)
on your computer, tablet or mobile phone. They allow websites to
store things like user preferences.
You can think of cookies as providing a 'memory' for the
website, so that it can recognise you when you come back and
provide the best experience for you. Cookies can also enable
tracking of site visits and can help companies understand how their
site is being used and how it can be further improved.
You can find out what cookies we use and how to switch them off
in our Cookies Notice, which you will find on our website by
clicking the link below.
time. Any changes we make in the future will be reflected in the
should check back frequently to see any updates or changes to our
at the end.
If you have any complaints or concerns regarding this privacy
policy, please send an email to firstname.lastname@example.org or contact
us on 03338002288.
You may also contact the UK Information Commissioner at
telephone number 0303 123 1113 or https://ico.org.uk/
D3R March 2018 version 1.0.